PSMailers Pressure Seal Solutions

Maintenance 101: Why your PSMailer should be at the top of your honey-do list

Posted by PSMailers Guy on Fri, Jun 17, 2016 @ 10:06 AM


Wives create them with glee. Husbands dread them. I’m talking about the honey-do list (also known as an implement of torture in the eyes of man).  I will admit such a list typically contains important, often urgent, and usually annoying-but-small tasks that just need to get done. And I further admit that once I have tackled said tasks, I often wonder to myself “Hmmm… that was easy. Why didn’t I take care that a long time ago??” But please don’t tell my better half.

The wisdom and power of a honey-do list is not lost upon me in the PSMailers world. That is why I respectfully submit to you, PSMailers system user, a honey-do list so short it contains one simple, do-able item: Monthly maintenance of PSMailers system. Performing this task monthly or every 10,000 forms will ensure that your system continues to function properly for years to come. Well worth your time, I promise.

 Monthly maintenance can be accomplished in 11 easy steps:

  1. Disconnect the power cord from the machine.
  2. Remove both fold plates.
  3. Vacuum any paper dust or toner that has accumulated on the feed table and the rollers.

                **Make sure the power cord has been disconnected before continuing**

  1. Open the access panel in the side cover opposite the control panel.
  2. Insert the 7/16” socket at the end of the breaker bar (inside the tool bag) over the hex shaped end on the #3 roller. This bar can now be used to rotate the rollers.
  3. Clean the stainless steel rollers with a household cleaner to remove any accumulated toner. As you clean, use the breaker bar to rotate the rollers so that the entire roller surface is cleaned.
  4. Clean the rubber rollers and the feed belts using a rubber roll rejuvenator (available at your local office supply store). Use the breaker bar to rotate the rolls and feed belt as you clean so all the             rubber surfaces are cleaned.
  5. Return the breaker bar to the tool kit and replace the access panel.
  6. Replace the fold plates.
  7. Make sure that the power switch is in the OFF position.
  8. Connect the power cord to the machine.


Much in the same way that tending to a honey-do list can bring peace to your personal relationship, minding this quick and easy regular maintenance can bring you many blissful years of PSMailers performance.

~ PSMailers Guy/Honey-do List Slayer

Topics: PSMailers, pressure seal, pressure seal equipment, Maintenance

Toll-free and Trendy!

Posted by PSMailers Guy on Mon, Sep 14, 2015 @ 14:09 PM

Sept 2015 resized 600

Much like vinyl records, handlebar mustaches, and Pabst Blue Ribbon beer,* public payphones are having a bit of a comeback these days. What were once blue beacons of instant communication (long since collecting cobwebs and graffiti) are being turned into Wi-fi hot spots and information kiosks in New York City. The grand plan is to eventually convert 10,000 payphone relics throughout The Big Apple.

This story warms my heart because I am quite fond of communicating via what many consider an old fashioned means. After all, the phone is perhaps the least used feature of smart phones and many people I know have abandoned their landline home phone all together.


But when it comes to PSMailers, reaching the Support Center by our dedicated toll-free line (800-464-5030) is one of the best ways to get the information you need. PSMailers customer service representatives are available Monday through Friday, 8:00 am to 5:00 pm EST, to provide personal assistance with installation, troubleshooting, and product information. There’s nothing more reassuring than talking to a real live person when you have technical questions. PSM representatives are friendly and informed…the best in the business, I always say.


And now if you’ll excuse me, I’m off to spin some vinyl and twirl my mustache.


Yours in trends and pressure seal mailing,


~PSMailers Guy


*No joke. Search “How did Pabst Blue Ribbon become a hipster favorite?” if you weren’t aware of this retro resurgence.

Topics: PSMailers, Service, pressure seal, pressure seal equipment, payphones, pressure seal mailing, toll-free, customer, wilmer, trendy, comeback, PBR, pabst

Alphabet soup of folding styles... mmm mmm, confusing!

Posted by PSMailers Guy on Fri, Aug 7, 2015 @ 13:08 PM

Alphabet Soup

Apologies for planting the Campbell’s Soup earworm in your head. (At least I didn’t mention your favorite bologna…you know, the one with a first name and last name…or a certain cat food mix that will leave you mentally meowing in double time). But you see, I was reviewing the many fold styles available for use with PSMailers… C-fold, V-fold, ZX-fold… and I realized this alphabet soup of letters likely stirs up a hot cup of confusion for many users. I figured that PSMailers Guy fans (I know you’re out there) would appreciate having these spelled out clearly.


Below are the six available fold styles of PSMailers documents:

Z-Fold "Accordion style" Z-Fold This is the most common fold style. Creates the letter "Z" when folded; easy-open style good for forms, checks and other mailings. 8.5" x 11" 8.5" x 14"
C-Fold "Letter" or "Tri-Fold" Great for checks and forms. 8.5" x 11" 
 V-Fold "Half Fold" or "Single Fold" Forms the letter "V" when folded, provides generious space for information.   8.5" x 11" 
 EZ-Fold "Eccentric Z-Fold" Uneven Z-Fold, great for checks and forms that need a little more print real estate.   8.5" x 14"
 EC-Fold "Eccentric C-Fold" Legal size accommodates a fourth panel for return envelope.   8.5" x 14"
 ZX-Fold "Z-Fold with extra voucher" Legal size version of the Z-Fold with a fourth panel that creates a detachable voucher ideal for printing A/P checks.   8.5" x 14"

To learn more about PSMailers documents contact us @\contact-us\sales-form\  or email for more information. With so many styles and imprint options to choose from, you’ll be thinking “mmm mmm good!”


Yours in blogging, from soup to nuts

~PSMailers Guy

Topics: PSMailers, pressure seal, self mailer, z fold, pressure seal equipment, fold plates, pressure seal method, pressure seal documents, c fold, folder sealer, business forms, ez fold, alphabet, v fold, ec fold, zx fold

The trick to running a 10k in your office

Posted by PSMailers Guy on Thu, Jun 4, 2015 @ 13:06 PM


Several months ago, some of the guys in the office talked me into running a 10k race with them. Having never conquered a long distance run before, I had no idea what I signed up for. Ignorance is bliss…or blisters, as it were in my case. I became painfully aware that having the right equipment (aka top-of-the-line, proper fitting running shoes) is a vital factor in successfully completing a 10k – and living to blog about it. 

Which brings me to PSMailers. Many large volume offices like those in healthcare, government, and education run their own 10k of sorts on a daily basis–processing up to 10,000 pressure seal documents in an hour.  For operations of that size, the PSM10K High Volume model is like a premier running shoe. Designed for long runs, this impressive Folder/Sealer system with a 36” Extended Conveyor has a duty cycle of 200,000 sheets per month! Other features include:

  • Hopper Capacity of 500 sheets – keeping productivity high at all times
  • Bottom Feed Technology – makes reloading the documents fast and easy
  • Variable Speed up to 10,000 per hour – to meet high demand
  • Paper sizes up to 8.5” x 14” – for greater flexibility
  • Folds available in C, V, EZ, Z and EC - multiple options for format and messaging

It’s the ideal system for payroll, accounting, billing, and direct mail processing. To quote yet another lyric from The Beatles, “see how she runs”: check out to view a short video demo of this powerful machine in action.  To request additional information, fill out a quick sales form or contact Customer Support at (800) 464-5030,

While it’s unlikely that I will ever run a 10k again, without a doubt the PSM10K High Volume model will run 10k reliably and regularly day after day without wearing out, unlike yours truly.

Yours in blogging and running (and catching his breath),

~PSMailers Guy

Topics: pressure seal, self mailer, mail preparation, pressure seal equipment, efficiency, company efficiency, folder sealer, bulk mail, PSM10K

Release your inner Goldilocks

Posted by PSMailers Guy on Fri, Mar 13, 2015 @ 15:03 PM

W BlogArt Goldilocks

One of my favorite activities in the evening is tucking PSMailers Guy Junior into bed and telling him bedtime stories. The little guy is easy to please, so the other night I recounted the tried-and-true tale of Goldilocks and the Three Bears. As I sat down later that evening to pen (er, two-finger-type) this blog, it occurred to me that choosing a PSMailers system requires an inner Goldilocks of sorts. A little voice that helps you select the pressure seal self-mailer model that’s juuuust right for your needs.

For example, mid-sized organizations and busy offices poised for growth would find that PSMailers Medium-Volume machines easily satisfy the proverbial fair-haired lass within. Not too big, not too small, PSMailers Medium-Volume systems are designed to handle a demanding load without demanding too much of an organization’s budget or space.

The PSM5000 is a folder/sealer that includes an integrated 18” conveyor and digital counter at no extra cost. This mighty machine handles output of up 5,000 pieces per hour. Not to be outdone, the PSM7000 system with conveyor lives up to its name, processing 7,000 sheets per hour. Even Little Red Riding Hood would be impressed! Both models handle paper sizes up to 8.5” x 14” and a variety of fold styles, including C, V, EZ, Z and EC.

See the home page for more product specs and videos of each Medium-Volume model in action. And contact us to get your copy of our PSMailers Capabilities Brochure (W-PSE-D). If you don’t, I’ll huff and I’ll puff and I’ll…


Just kidding. Until next time, sweet dreams!


~PSMailers Guy Gal (aka The Big Not-so-Bad Wolf)

Topics: PSMailers, pressure seal, self mailer, pressure seal equipment, pressure seal documents, efficiency, company efficiency, folder sealer, bulk mail, PSM7000, business forms

I am the Walrus, and other timely reminders

Posted by PSMailers Guy on Tue, Jan 20, 2015 @ 15:01 PM


Okay, I’ll admit it. I am not really the Walrus…that was a cheap ploy to get your attention (and to work another Beatles reference into this blog). But now that I have your attention, I would like to take this opportunity to remind you that required tax documents are due in the mail by January 31st. If you’re like me, you work best under a deadline. So those PSMailers should be humming along as we speak. Remember to select the right fold design for your machine and do a test run before you process a complete batch. (See last month’s blog for more tips and clever Beatles puns).

As you tackle this tax time task, you will find it reassuring to know that our Customer Service and Tech Team (the best in the business, by the way) is available from 8 a.m. to 5 p.m. EST to answer all of your questions and help you resolve any issues you might be experiencing. Our team of experts know PSMailers systems inside and out, and can have you up and running in no time.

In addition to our Customer Service support, you can obtain a wealth of additional information here on PSMailers, or reach out to our Customer Support Team at 800.464.5080. Free and easy….which is more than you can say about the new tax code.

Topics: Customer Service, Customer Support, pressure seal equipment, pressure seal documents, efficiency, company efficiency, tax forms, Tax

A match made in …cyberspace!

Posted by PSMailers Guy on Mon, Nov 3, 2014 @ 16:11 PM


Matchmakers, arranged marriages, online dating websites…since the beginning of civilization, humans have relied on man and machine to find that perfect match. Some result in the happily-ever-after, others never make it past a disastrous first date. While I’m no expert on love, I do know one matchmaking tool proven to succeed: the PSMailers Select Your Model online tool.

With 8 models of PSMailers systems – from low volume models to robust, high capacity systems – not to mention a wide variety of self-mailer documents to choose from, finding the right solution can be daunting. But we’re confident we’ll provide the perfect match. “How can you be so sure it will be love and productivity at first sight?” you may ask. The answer is simple: we base it on YOUR input. Just go to our website and enter the number of Payroll, A/P, and Statements/Invoices/Other documents you process per week. Within seconds, the tool calculates productivity and recommends the best model(s) to handle your needs. You’ll even see key product features for your match, including Speed, Documents/Hour, Duty Cycle/Month, and the Warranty.

But please don’t just take my word for it. Click here and try it.

And if you’re still not sure our recommendation is “the one,” take a look at our handy Fact Finder and Cost Justification Worksheet for complete information. Available as a .pdf or Excel spreadsheet. I think you’ll find that PSMailers provide the perfect marriage of productivity and efficiency.

What’s not to love?

Topics: PSMailers, pressure seal, self mailer, mail preparation, pressure seal equipment, company efficiency, folder sealer, bulk mail

Muzzling the Beautiful Hum of PS Mailer Productivity

Posted by PSMailers Guy on Tue, Nov 12, 2013 @ 10:11 AM

PS Mailer Sound CoversSound Covers for PS Mailers Equipment

Sometimes we just need a bit of peace and quiet. As we age, we don’t always want to hear that old time rock ‘n roll. We just want silence. Pure and total silence.....(probably more than we’d like to admit....wink, wink!).

Office equipment such as copiers, printers, fax machines, the constant pinging of your email inbox, instant messages, text messages, the good old telephone....well, they’re all background noises that we have to deal with in an office environment. High-speed printers tend to be the noisiest of them all. Don’t get me wrong, high speed printers are great. That means more business, increased sales, better profits, happier management team, etc.! However, we all know that higher speeds translate into louder operations. Now you feel sorry for the employees sitting closest to the noisiest machines in the office, don’t ya? There has to be a way to quiet these machines so productivity can skyrocket, right?!

Introducing PS Mailers Sound Covers

Pressure Seal Sound CoverSound covers are the greatest invention since “white noise”. Sound covers do double duty. Not only do they reduce the decibel level of the equipment, but they help protect the rollers and equipment from dust and debris that accumulates over time. It also helps protect our hearing. (Now, you have an excuse for your’s the office equipment, I swear. I really can’t hear you!) Be sure to extend the life of your PS Mailers equipment and place the sound cover over the equipment whenever it’s not in use. Keeps the gunk out.

Essential for High-Speed Units

I highly recommend a PS Mailers Sound Cover. Sound covers provide extra safety for machine operation and better, longer-lasting performance of your investment! And, for those sitting closest to continually operating office equipment, sound covers enhance the work environment by muzzling the beautiful hum of productivity, making them essential for every productive office. For a small amount of money, make the super smart investment of a sound cover. You’ll be protecting BOTH your employees health (no hearing aides needed!) AND your PS Mailers equipment! One size fits the PSM5000, PSM7000, and the PSM10K.

Click for More Info on Sound Covers


Topics: pressure seal, pressure seal equipment, fold plates

Top 10 Reasons to Buy PSMailer's Pressure Seal Equipment & Documents

Posted by PSMailers Guy on Mon, Aug 5, 2013 @ 17:08 PM

PSMailers offers many great reasons to invest and save your organization time and money. So, we have created our top ten list of reasons to bring PSMailers into your organization. Check it out and let us know if you agree.

  1. Single Source for All Pressure Seal Equipment & Document Needs
  2. Responsive Sales, Customer Service, Manufacturing & Engineering Support Teams
  3. Durably Engineered Gears Produce Long-Lasting Quality Equipment
  4. Accurate Fold Plate Guides Prevent Plate Misalignment
  5. Tolerance Guidelines Strictly Followed to Prevent Damage to Shaft and Rollers
  6. World Class Manufacturing Standards Ensure Quality Testing on All Equipment Parts & Machinery
  7. Mandatory Document Performance Test Conducted Before Every Machine Ships
  8. Quality Control Standards Continuously Monitored on All Equipment & Documents
  9. Manufacturing & Customer Service-Driven Continual Improvement Process In Place
  10. 100% Reliability Standards on All Equipment & Document Inventory and 100% Stable Pricing

To download a PDF of this list, click here. And to see check out all of PSMailer's equipment and documents, go to our equipment model guide and/or our document styles details. If you have any questions, please feel free to fill out this form and contact us.

PSMailers Equipment

Topics: pressure seal equipment, pressure seal documents

Perfect Folds with Pressure Seal Machine Fold Plates

Posted by PSMailers Guy on Thu, May 23, 2013 @ 11:05 AM

pressure seal folder plateMastering Fold Plate Technique

Every PS Mailer folder sealer machine has two fold plates, an Upper Fold Plate which is the larger of the two and a Lower Fold Plate, a bit smaller. Each one has its own functional location and cannot be interchanged. Proper insertion of the fold plates is essential to achieving perfect folds every time.

Positioning the Upper Fold Plate

Position the Upper Fold Plate (larger) on the front end of your PS Mailers folder sealer machine where the forms are dispensed in their final folded format. Looking at the numbers on the Upper Fold Plate, think of it as a ruler and position the fold plate so the lowest numbers are inserted into the PS Mailers machine first, closest to the rollers. The largest numbers on the Upper Fold Plate should be at the end of the model, farthest away from the major mechanics of the PS Mailers machine. As the Upper Fold Plate is inserted, it should fit easily and at a slight angle. To ensure the Upper Fold Plate is firmly in place, look underneath the plate and verify the cutouts sit securely on top of the four black pegs. With a firm grip, apply slight pressure downward to ensure a properly secured fit.

Positioning the Lower Fold Plate

The Lower Fold Plate (smaller) is placed on the back side of the PS Mailers folder sealer machine and sits parallel to the motor cover. Again, looking at the numbers on the Lower Fold Plate and thinking of it as a ruler, position the Lower Fold Plate so the lowest numbers are inserted first and are closest to the rollers. The highest numbers should be farthest away from the main mechanics of the PS Mailers machine. Ensure the Lower Fold Plate is firmly in place by looking underneath the plate and be certain the cutouts sit securely on top of the four black pegs. With a firm grip, apply slight pressure downward to ensure a properly secured fit.

Proper Fit, Perfect Fold

Proper fit of both fold plates is essential to getting the perfect fold every time. If you periodically clean the PS Mailers machine, be sure to follow these fit techniques afterward to ensure smooth and perfect operation as well as perfect folds.

Thanks for visiting today. Check back soon for more tips on getting the best performance from your PS Mailers investment.

Let me know if you have any specific questions. That’s what I’m here for. Click below to submit your question today.

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Topics: pressure seal equipment, fold plates, equipment techniques